Track and Field
BOYS’ AND GIRLS’ TRACK AND FIELD MEET
Meet Director: Mr. Pat Ponder
Tarleton State University
phone: Athletic Department (254) 968-9178
fax: (254) 968-9674
Dates: May 1-2, 2015
Place: Oscar Frazier Track, Tarleton State University Memorial Stadium
Fees Due: April 20
Contestants with numbers, two coaches, and one athletic trainer will be admitted free. There will be an admission
charge of $8.00 per day adults and $5.00 per day for students. A two-day pass is available for adults for $12.00 and $8.00
ENTRIES AND FEES
Fees are $20.00 per person per event, non-refundable, and must be paid through the District Director Chair.
Hy-Tek Meet Manager software system should be used for all area meet results, and complete area meet results should be
sent to Pat Ponder via email or fax by Monday April 20, 2015 at 5:00 p.m.
Pat Ponder firstname.lastname@example.org
MEET ENTRY PROCEDURES
COACHES OF QUALIFYING ATHLETES MUST ENTER THEIR ATHLETES THROUGH DIRECT ATHLETICS MEET ENTRY PROGRAM.
The coach of each qualifying athlete must enter their athlete(s) in the appropriate event(s) on the web-based meet entry
service DirectAthletics.com NO later Monday April 20, 2015 at 5:00 p.m. Coaches must enter athletes’ performances from
the Area Meets for heating and seeding purposes, and these marks will be verified by the Regional Meet Director on
Tuesday, April 21, 2015 by 5:00 p.m.
NOTE: Individual names of relay teams MUST be reported in the meet results that are sent to the Regional Meet Director.
Coaches, when you are entering your relay teams in the regional meet, you may list the four runners that ran at the area
meet plus TWO (2) alternates. Any changes to these six (6) athletes must be made at the coaches’ meeting, and match
what names are listed on the relay card the day of the prelims. Any of the six (6) names listed on the relay card submitted
on the first day of the meet may run at any time during the meet.
In the event a qualified contestant is unable to compete (due to injury, Illness, eligibility, etc.) the coach or school
administrator whose athlete WILL NOT compete should notify the coach or school administrator of the next highest place
finisher in order that the vacancy may be filled. YOU MUST ALSO NOTIFY THE REGIONAL MEET OFFICE IN WRITING VIA
EMAIL OR FAX:
Pat Ponder email@example.com
*If faxing, notification must be on official school letterhead and sent as soon as possible after knowing of the change.
Protests must be filed within 15 minutes of the conclusion of an event. Protest forms will be included in coaches’ packets.
Only coaches may file a protest. Coaches may not look at finish line pictures. If a coach has a question, the coach should
submit a request (in writing) for the Meet Referee to look at the finish line photo.
A detailed meet schedule is located on this website and will also be included in each coaches’ packet. There are specific
start times for each event, it is NOT a rolling schedule. In case of inclement weather or other unusual circumstances, the
Meet Director reserves the right to make appropriate changes to the schedule.
PACKET PICK UP/COACHES MEETING
A mandatory, pre-meet Coaches’ Meeting and Packet Pick Up will be held Thursday April 30, 2015 @ 6:00 p.m. in the
classrooms of Tarleton State University’s Recreation Sports Center located on North Rome Street.
All contestants must have their discus and shot put weighed and inspected at the track. Weigh-In Schedule is as follows:
Friday May 1 Discus: OPENS 7:00 A.M. CLOSES 45 minutes prior to the start of the event
Saturday May 2 Shot: OPENS 7:00 A.M. CLOSES 45 minutes prior to the start of the event
Implement certification will be located at the TSU track & field equipment room. Only MEET CERTIFIED implements will
be allowed in the throwing venue. All implements that are NOT certified will be impounded and left in the weigh in area.
After the competition is complete a representative from that school can pick up the impounded implement.
ATHLETE CHECK IN
All running event athletes must check in at the tent adjacent to the warm up area and receive hip numbers for their race.
The tent is located behind the scoreboard on the NORTH end of the track. All four relay members must check in at the
same time for uniform check and to turn in their relay card. Athletes will be escorted to the starting line prior to each
All field event competitors will check in at the event site prior to the start of the event, any competitor not checked in prior
to the event starting may not be allowed to compete.,
Each pole vault competitor must check in to be weighed and have poles checked based upon the following schedule:
GIRLS: 7:30 A.M. FRIDAY MAY 1st
BOYS: 10:00 A.M. FRIDAY MAY 1st
*procedure: each athlete will be weighed and have “legal” poles marked for competition, illegal poles will not be allowed
in the vaulting venue. The weigh in scales will be located in the TSU track equipment room.
Each team with a relay(s) entered into the regional championships will receive a relay card(s) in their packet for each relay
team. The team must have their completed relay card at the time of check-in. The SIX (6) athletes listed on the relay card
for the preliminaries will be the only six athletes eligible to compete during the regional championships. Therefore, you will
not need an additional relay card for finals.
Every athlete entered into the meet will be assigned a competitor number that must be worn on the front of their jersey
during competition (pole vault competitors may wear theirs on the back of their jersey). Each athlete must have a
competitor number at the time of check- in for their respective events.
All Athletes/Coaches must enter on the West Side of the Stadium. Spectators may enter on either the East or West sides of the stadium. All athletes will gain entrance with their competitor number. Coaches will receive two (2) coaches wristbands, and one (1) extra wristband for total of three (3) only. No other passes will be accepted.
Coaches please park buses and vans on WEST SIDE of the Stadium. Please keep TSU student recreation center lot open for
spectator parking only.
Team camps / tents will be allowed adjacent to and in the warm up area NO tents will be allowed in the bleachers.
Commemorative Championship T-shirts will be available for $15.00 each,(cash or checks accepted).
Concession stands will be open both days. No food or drink may be brought into the facility.
Track and runways have solid full pour urethane surfaces- ¼” pyramid spikes only please. Please use tape only on track
surfaces for “marks” no chalk please.
The Regional Meet will be conducted in accordance with all NFHS and UIL Track and Field rules and procedures.
No radios, video, or digital camcorders, ipods, ipads, or cell phones Are allowed at ANY TIME in the area of competition,
track, infield, or Training tent.
Warm Up Area is restricted to the upper field south of the training tent and discus sector.
COACHES’ MUST REMAIN IN THE BLEACHERS OR OUTSIDE THE FLAGGING! NO COACHES WILL BE ALLOWED ON
THE INFIELD AT ANY TIME!
Results will posted on the TSU UIL web site following the conclusion of the entire day’s competition.