Skip to page content
Return to Top

How to Prepare USPS Mail

All outgoing USPS Mail that needs postage should be kept separate from all other mail and bear a valid University return address. The mail should be stacked with the address facing the same direction, larger pieces on the bottom and smaller pieces on the top. In addition, postcards should be placed on top since our mail processing equipment does not differentiate between letter size pieces and postcards. Any letter size pieces that need to be machine sealed by our mail processing equipment should be stacked with the flaps up and nested together. Larger pieces of mail and over stuffed envelopes should already be sealed prior to being metered. Failure to properly seal this type of mail could result in the contents of the mail piece being unsecured in the envelope.

Mail that needs metering should be accompanied by a "Metered Mail Authorization Form" It is very important to keep domestic mail separate from international mail. Your mail should be bundled together by a rubber band and have the appropriate charge slip attached. Large quantities of mail that cannot be secured by a rubber band may be placed in a U.S. Mail tub or tray with the charge slip placed on top in plain view.

Mail picked up from each department on campus is merged with mail picked up from other departments, so securely rubber banding your mail will help insure each department's mail stays together. Failure to properly prepare your mail could result in the Mail Delivery Clerk not picking your mail up, having your mail delayed or having your mail returned to you for proper preparation. Contact a University Mail service if you have any questions on how to properly prepare your outgoing USPS Mail.