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Academic Rules

By enrolling at Tarleton State University, you have accepted the responsibility to fulfill the requirements for obtaining a college education. In this section you will find the basic requirements and regulations for all students.

Academic Honesty

Tarleton State University expects its students to maintain high standards of personal and scholarly conduct. Students guilty of academic dishonesty are subject to disciplinary action. The faculty member is responsible for initiating action for each case of academic dishonesty that occurs in his/her class.

Violations of Academic Honesty

Academic dishonesty includes, but is not limited to, cheating on an examination or other academic work, plagiarism, collusion, unauthorized use of technology and the abuse of resource materials. What constitutes an act of academic dishonesty may, in part, depend on the particular course and expectations of academic integrity in the context of the course objectives. This includes, but is not limited to, the following:

  • Copying, without instructor authorization, from another student’s test paper, laboratory report, other report, computer files, data listings and/or programs.

  • Using, during a test, materials not authorized by the person giving the test.

  • Collaborating with another person without instructor authorization during an examination or in preparing academic work.

  • Knowingly and without instructor authorization, using, buying, selling, stealing, transporting, soliciting, copying or possessing, in whole or in print, the contents of an unadministered test or other required assignment.

  • Substituting for another student or permitting another person to substitute for oneself in taking an examination, preparing academic work or attending class.

  • Bribing another person to obtain an unadministered test or information about an unadministered test.

  • Using technological equipment such as calculators, computers, mobile phones, tablets or other electronic aids in taking of tests or preparing for academic work in ways not authorized by the instructor or the university.

 Definitions:

  • Academic Work: The preparation of an essay, thesis, problem, assignment or other project submitted or completed for course credit.

  • Plagiarism: The intentional appropriation of another’s work and the unacknowledged incorporation of that work in one’s own written work in any academic setting.

  • Collusion: The unauthorized collaboration with another person in preparing academic work in any academic setting.

  • Abuse of Resource Materials: The mutilation, destruction, concealment, theft or alteration of materials provided.

Sanctions

Sanctions for violation of Academic Honesty are broken into two categories: Academic Sanctions and University Sanctions. Academic Sanctions are initiated through the academic department by a faculty member. University Sanctions are initiated through the Office of Student Judicial Affairs in the Division of Student Life.

Academic Sanctions:

Each faculty member is responsible for initiation action for each case of suspected academic dishonesty that occurs in his/her class and for determining appropriate academic sanctions. The faculty member will use the following procedure:

  1. The faculty member will make a good faith effort to inform the student of the particular charge against him/her, either verbally or in writing, and give the student an opportunity to respond. The faculty member will explain any academic penalties that will be imposed. If the faculty member is unable to inform the student, the faculty member may impose the penalty or penalties that he/she judges to be appropriate. (Academic sanctions are listed in Section iii below)
  2. Faculty members will report cases of academic dishonesty to their department head who will notify the appropriate academic dean with copies to the Provost and Dean of Students. Reporting a violation will enable the Dean of Students to detect multiple violations of university policy. All reports should be in writing.

Specific Academic Sanctions:

The faculty member may impose one or more of the following academic sanctions, or other reasonable sanctions that are appropriate to the particular case. A student may not drop a class in which there are unresolved questions of academic dishonesty.

  • A requirement to perform additional academic work not required of other students in the course.
  • A grade of “F” in the course.
  • A requirement to be administratively withdrawn from the course with the instructor being allowed to determine the grade of W or WF (a student may be withdrawn from a course mandated for THEA remediation).
  • A reduction of the grade in the course or on the examination or for other academic work affected by the academic dishonesty.

University Sanctions

Instances of academic dishonesty that are not reported by a faculty member must be reported to the Student Life Officer. The Office of Student Judicial Affairs is responsible for keeping records of all formally reported violations of academic integrity and for determining any and all sanctions beyond the academic sanctions imposed by the faculty member. The Dean of Students and other Student Life officers appointed by the Vice President for Student Life may impose one or more of the following sanctions:

  • Reprimand
  • Loss of privileges
  • Imposition of certain tasks
  • Conduct probation or disciplinary probation
  • Suspension
  • Expulsion
  • Recommendation to the Provost and Vice President for Academic Affairs for revocation of a degree

Appeals Procedure

Appeal of Academic Sanction imposed by the faculty member:

Students may appeal action taken by a faculty member as a result of suspected academic dishonesty according to the procedure for Academic Appeals as described in the Faculty Handbook and Student Rules, section Student Grievance Procedures, subsection Academic Appeals.

Appeal of University Sanction imposed by the Student Life officer:

The student may appeal the university sanction imposed by the Student Life Officer according to the procedure for Disciplinary Appeals as described in the Code of Student Conduct and Student Rules, section Student Grievance Procedures, subsection Disciplinary Appeals.

Communication & Coordination

The department head will continue to keep the Dean of Students informed of subsequent action, including processing of appeals on a violation. The Dean of Students will inform the department head of any university action or sanction relative to the violation as well as any appeal of the university-imposed sanctions.

Absences

Class attendance is an important factor for academic success and each student should accept the responsibility for regular attendance. The following guidelines have been structured for implementation of Tarleton’s student absence policy:

Student absences are considered by the university to be a matter strictly between the individual student and faculty member. The faculty member has the responsibility and authority to determine whether make-up work can be done because of absences. Students may request make-up consideration for valid and verifiable reasons such as illness, death in the immediate family, legal proceedings or participation in university-sponsored activities. Students who participate in university-sponsored activities are responsible for obtaining a written explanation for their absence from the faculty/staff member who is responsible for the activity.

 A student WILL NOT be administratively dropped or withdrawn from a course due to non-attendance. If it is the student’s intention to drop or withdrawal from the course, the drop and/or withdrawal procedures must be followed through the Office of the Registrar.

Dropping a Class

A student desiring to drop a course after Add/Drop/Late Registration ends should follow this procedure:

  1. Secure a drop form and instructions from the Office of the Registrar or at www.tarleton.edu/registrar/DropInfo.html
  2. Proceed to academic advisor and obtain his/her signature
  3. Return the form to the Office of the Registrar

The effective date of dropping a course is the date the card is returned to the Office of the Registrar.

Submission of a signed drop form to the Office of the Registrar does not guarantee its approval. The student should attend the class until the procedure is complete and it has been verified that the student has been dropped from the course. Students will not be allowed to drop developmental courses, except in extraordinary situations. Students will not be allowed to drop a freshman DGS, ENGL or MATH course until after mid-semester except with the approval of their Dean. The last day for dropping courses is identified in the University Calendar.

Withdrawal from the University

Dropping all registered courses for the current semester is considered a withdrawal from the university. An application for withdrawal must be initiated through the Office of the Registrar. A student wishing to withdrawal from all courses should consider the following:

  1. A student who withdraws on or before the last day to drop a course will receive a grade of W in all courses. The last day to drop a course is identified in the University Calendar.
  2. A student who withdraws after the last day to drop a course will receive a grade of WF in all courses. The student may appeal to the instructor of each class for a “Change of Grade” from WF to W if he/she was passing at the time of withdrawal.
  3. A student who fails to officially withdraw from the university and stops attending classes will receive a grade of F in all courses in progress.
  4. The refund policy established by the State of Texas is listed under “Tuition Refund Policy” in the Student Rules. All refunds are subject to this policy.

Additional information about withdrawing from the university can be found at http://www.tarleton.edu/registrar/withdrawinformation.html or by contacting the Office of the Registrar.

Tuition Refund Policy

Students who have paid fees in full are eligible for a full or partial refund of tuition and certain fees. The amount of refund is determined by the date of withdrawal. Students who have paid in full and withdraw from courses before the start of the semester are eligible to receive a 100% refund. Student who have paid in full and withdraw after the start of the semester may receive a partial refund based on the university’s refund schedule. The refund schedule can be viewed at http://www.tarleton.edu/FINADMINWEB/business/refund_schedule.html or by contacting the Business Services Office.

Students paying on an installment basis who withdraw from the university may still be required to pay a balance of tuition and fees due.

Tuition payments and refunds are handled through the Office of Business Services.

Timely Graduation

The following rules and procedures are based on Legislation passed by the State of Texas intended to encourage students to obtain their degree within a timely manner. Students who unnecessarily drop classes, change their major often, take classes unrelated to their major and often repeat classes may be charged additional fees. The following are state-mandated programs that are implemented by the university.

Undergraduate Funding Limit

Texas Education Code § 54.014 provides that there is a limit on the number of hours an undergraduate Texas resident may attempt while paying in-state tuition. Students who attempt significantly more credit hours than is required to obtain their degree will be charged an additional $100 per credit hour for each course until their degree requirements are satisfied. Developmental courses are excluded from these rules. Detailed information about the Undergraduate Funding Limit can be found at http://www.tarleton.edu/registrar/fundlimit.html or by contacting the Office of the Registrar. Students who wish to appeal the Undergraduate Funding Limit must do so through the Office of the Registrar.

3-Peat Rule

Texas Higher Education Coordinating Board Rules Chapter 13, Subchapter B, §13.25 provide that an undergraduate Texas resident attempting a course for the third time or more since Fall 2002 will be charged an additional $100 per credit hour for that particular course. Attempted is defined as being enrolled in the course as of the official reporting day (approximately two weeks into the fall or spring semesters, and one week into the summer semester). Detailed information about the 3-Peat Rule can be found at http://www.tarleton.edu/registrar/timelygraduation/threePeat.html or by contacting the Office of the Registrar. Students who wish to appeal the 3-Peat Rule must do so through the Office of the Registrar.

Limits on Dropped Courses

Under the requirements of Texas Senate Bill 1231, 80th Legislature, an undergraduate student who enrolled in higher education for the first time in Fall 2007 or after is permitted a total of six (6) dropped courses, including any courses dropped at another Texas public institution of higher education. If a student officially withdraws from the university, the courses enrolled in that semester will not count in the six-drop limit. Detailed information about Limits on Dropped Courses can be found at http://www.tarleton.edu/registrar/limitForDrops.html or by contacting the Office of the Registrar. Appeals to drop a course in excess of six (6) must be done through the Office of the Registrar.

Tuition Rebate

A $1,000 tuition rebate from the State of Texas is offered to qualifying Texas residents who graduate with a bachelor’s degree and have attempted no more than three semester credit hours in excess of the minimum number of hours required for their degree. Students admitted for the first time in Fall 2005 or after must also graduate in a timely manner to qualify for the tuition rebate. A qualifying student seeking a four-year degree must graduate within four calendar years, and a qualifying student seeking a five-year degree must graduate within five calendar years. Additional information about the Tuition Rebate and how to apply can be found at http://www.tarleton.edu/registrar/timelygraduation/1000tuitionRebate.html or by contacting the Office of the Registrar.

Academic Deficiency

The following applies to all undergraduate students unless more restrictive rules are included as part of special admission conditions or unless more restrictive rules have been approved for a degree program, department or college.

Each student is responsible for knowing his or her academic standing and the regulations that apply. Students who do not abide by the regulations governing their particular standing may be required to reduce their academic loads or withdraw from the university without special consideration.

The purpose of academic warning, probation and suspension is to make the student aware of the university’s concern that satisfactory progress is not being made in his or her course of study. Early notification of this concern maximizes the student’s opportunity to make appropriate adjustments that will result in remaining in good standing. A 2.00 total institution GPA is the lowest acceptable academic standard because this level mirrors the minimum GPA requirement for graduation. The total institution GPA used in this policy is defined as the best attempt on all courses taken at Tarleton State University; grades on transfer work are excluded. A student with a 2.00 or better total institution GPA is considered to be in good academic standing with the university, unless more restrictive rules apply based on admission conditions, degree program, department or college.

Warning, Probation and Suspension Rules

  • If a student’s total institution GPA drops below 1.00 at the end of any long semester (fall or spring), the student will be placed on Suspension.
  • If a student who has been in good standing has a total institution GPA between 1.00 and 1.99 at the end of any long semester, the student will be placed on Academic Warning.
  • A student who has been on Academic Warning during a long semester is subject to the following:
  • At the end of the semester, if the total institution GPA is 2.00 or above, the student is returned to Good Standing.
  • At the end of the semester, if the total institution GPA is between 1.00 and 1.99, the GPA for the semester will be used to determine the student’s status.

i.     If the GPA for the semester is less than 2.00, the student will be placed on Suspension.

ii.     If the GPA for the semester is 2.00 or higher, the student will be placed on Probation.

  • At the end of the semester, if the total institution GPA is below 1.00, the student will be placed on Suspension.
  • A student on Probation who has less than a 2.00 total institution GPA at the end of the next long semester will be placed on Suspension. A student who has a 2.00 or better total institution GPA at the end of the next long semester will be returned to Good Standing.
  • A student who transfers from Tarleton while on Academic Warning or Probation and then returns (having met transfer requirements) has the same academic standing the first long semester back at Tarleton as though there had been no transfer.
  • A student who is suspended from Tarleton and takes no transferable college-level courses during the term of the Suspension may return to Tarleton after the term of the Suspension and will be on Academic Warning the first long semester back at Tarleton.
  • A student who is suspended from Tarleton is advised not to take transferable college-level courses during the term of Suspension. Such a student who does take transferable college-level courses during the term of Suspension must meet Tarleton’s transfer requirements (as well as not having been enrolled in any transferable college-level courses for an appropriate time) in order to be readmitted and will be on Academic Warning the first long semester back at Tarleton.
  • Any student, whether in Good Standing, on Academic Warning or on Probation, will be placed on Suspension at the end of any long semester if his or her total institution GPA is below a 1.00.

Length of Suspension

A First Suspension is for one long semester. A Second Suspension is for one calendar year. A Third Suspension is indefinite. Three calendar years after the imposition of the third Suspension, the student may apply for readmission and the appropriate academic dean will evaluate the application, but readmission is not guaranteed.

Summer School

A student on Academic Warning or Probation may attend summer school at Tarleton (transfer requirements having been met, if applicable).

A student placed on first Suspension at the end of a spring semester may request their dean’s approval to attend summer school. A student attending summer school while on first Suspension, who has an institutional GPA of 2.00 at the end of the last summer session attended, will be returned to Good Standing.

Forgiveness Option

An undergraduate student enrolled at Tarleton may choose to exercise one, but not both, of the following forgiveness options:

Option I

Grades for any one semester of Tarleton work taken more than five (5) years before a student’s current enrollment at Tarleton may be deleted for computation of total institution GPA if the student files a request with the Associate Vice President for Academic Affairs. This option may be exercised one time only.

Option II

After a student has attempted 90 or more hours at Tarleton, grades for one semester of Tarleton work may be deleted for computation of total institution GPA if the student files a request with the Associate Vice President for Academic Affairs. This option may be exercised one time only.

Note: If a student is granted one of the above Forgiveness Options, the courses and grades will remain on the student’s transcript, however, those grades will no longer be calculated into the student’s institutional or overall GPA.

Outstanding Academic Achievement

Honor Roll and Distinguished Student Recognition

At the end of each fall and spring semester, students in good standing who have completed at least 12 credit hours through Tarleton State University and who have a GPA of 3.50 or higher on all credit through Tarleton State University for that semester shall be designated for Dean’s List honor.

The Division of Academic Affairs publishes these lists at the end of each long semester.

Honors Classes and Honors Degrees

Tarleton offers honors classes in most general education subjects, including English, Speech, History, Political Science, Chemistry Geology, Physics, Mathematics, Fine Arts, Music, Economics, Sociology, Psychology, Philosophy and Kinesiology. Honors classes offered in a particular semester are announced in the published course schedule (available on the Registrar’s website or through myGateway) and other campus publications.

Honors courses offer intellectually challenging material, innovative approaches to the subject, increased opportunities for honing critical thinking and writing skills, and the opportunity to interact closely with similarly motivated students and with outstanding faculty. Honors courses are limited to a class size of 25 students. To register for an honors class, a student must have either a 3.00 GPA or the instructor’s permission.

Official designation for honors classes will appear on the student’s permanent transcript. Any student who completes 18 or more hours of such classes with a minimum 3.00 GPA in honors classes, and overall, will receive recognition as an Honors Degree Program graduate.

Restricted Activities

There will be a restricted activity period prior to and through the final examination period of each long semester (fall and spring) during which no class examinations of any kind can be given, no major assignments may be due and no student activities may be held. The restricted activity period for each semester is identified in the University Calendar.

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