Please Read:
Tarleton State University is now partnering with Med+Proctor for the submission of bacterial meningitis vaccination records. You are not required to pay a fee if you choose to “Submit your health forms for free without the upgrade“. You may also choose to pay $10 if you would like the extra benefits Med+Proctor provides.
STUDENTS MAY BE UNABLE TO REGISTER FOR CLASSES UNTIL THIS REQUIREMENT HAS BEEN COMPLETED.
- You must receive the bacterial meningitis vaccination at least 10 days prior to the start of the semester.
- The vaccination must be no more than five years old from the date you first enroll.
- Login to your myGateway account
- Select “Submit Bacterial Meningitis Proof”
- No Fee Option: You can submit your health forms for free without any upgrade.
- Paid Upgrade: For $10, you can access additional benefits from Med+Proctor.
Where to Get Vaccinated:
- Your healthcare provider
- Local health clinics
- Pharmacies
- Tarleton Student Health Services
- Please allow 3-4 weeks to receive the exemption from the state
- Request multiple so you have extras
- More information about the exemption form: https://www.dshs.texas.gov/immunizations/school/exemptions
- Receive your exemption form in the mail
- Visit a Notary Public (courthouse, city offices, banks, attorney office)
- Have the form notarized and mail to Tarleton within 90 days of notarization
- Mail to: Office of Undergraduate Admissions, Box T-0030, Stephenville, TX 76402.
- For overnight delivery: Tarleton State University, Undergraduate Admissions, 201 St. Felix, Stephenville, TX 76401.
- Hand Deliver to: Tarleton Center – Texan Services and check-in to see an Admissions employee
NOTICE: The law does not specify which Meningitis vaccine students must receive. The vaccine covering types A, C, W, Y (Menveo, Menactra) is the vaccine that covers the predominant strains of bacteria causing meningitis in this region. It is the most common meningitis vaccine that is currently administered. The Penbraya vaccine (covers all five meningitis strains – A, B, C, W, Y) and Meningitis B vaccine (Trumenba, Bexsero) are available as well. While Meningitis B is less common in this region, outbreaks on college campuses in other parts of the country have occurred. Students and parents should discuss with their healthcare provider which vaccines are most appropriate for their own circumstance. For additional information regarding the variances in Meningitis vaccines, please visit the CDC Meningitis Vaccine website.
Bacterial Meningitis Vaccination Requirement*
Texas Senate Bill 1107 (now TEC 51.9192) requires all students entering an institution of higher education (public and private) to either receive a vaccination against bacterial meningitis or meet certain criteria for declining such a vaccination before the first day of the semester. Tarleton is partnering with Med+Proctor for the submission of bacterial meningitis vaccination records. Please watch the Tarleton Med+Proctor video for more information.
Once you’ve been admitted, register with Med+Proctor in order to complete and submit your Bacterial Meningitis Vaccination record.
You are exempt from the vaccination requirements if any of the following apply:
- You will be age 22 or older on the first day of the semester you are exempt.
- You cannot take the vaccine because it would be injurious to your health and well-being. Submit an affidavit or a certificate signed by a physician who is duly registered and licensed to practice medicine in the United States, in which it is stated that, in the physician’s opinion, the vaccination required would be injurious to the health and well-being of the student.
- You decline the vaccine due to reasons of conscience, including a religious belief. PLEASE NOTE: Before you will be allowed to register for classes, you must complete and submit an original, Texas Department of State Health Services (TDSHS) Vaccine Exemption Affidavit Form Affidavit Request for Exemption from Immunizations for Reasons of Conscience. This is the only acceptable documentation for this exemption, and this process takes a significant amount of time. Tarleton must receive the original document within 90 days of being notarized; uploaded, faxed or emailed copies are not acceptable. Please mail the completed, original form to Admissions Processing or you may bring it to your Texan Orientation.
- Mail: Office of Undergraduate Admissions, Box T-0030, Stephenville, TX 76402
- Hand Delivery: Tarleton Center – Texan Services and check-in to see an Admissions employee
- OR Freshmen may bring it to your Texan Orientation
*Texas Senate Bill 1107 (Now TEC 51.9192)
Important Information about Bacterial Meningitis
This information is being provided to all new college students in the state of Texas. Bacterial Meningitis is a serious, potentially deadly disease that can progress extremely fast, so take utmost caution. It is an inflammation of the membranes that surround the brain and spinal cord. The bacteria that cause meningitis can also infect the blood. This disease strikes about 3,000 Americans each year, including 100-125 on college campuses, leading to 5-15 deaths among college students every year. There is a treatment, but those who survive may develop severe health problems or disabilities.
Important Considerations
- You should not attempt to register with Med+Proctor as a Tarleton student before you’re admitted.
- Freshmen are encouraged to provide documentation to Med+Proctor prior to their Texan Orientation.
- The bacterial meningitis vaccination is available at the Tarleton Student Health Services. For registered students, the fee can be prorated on the student’s bill.
- International students are STRONGLY ENCOURAGED to obtain the bacterial meningitis vaccination BEFORE entering the United States.
- You must receive the bacterial meningitis vaccination at least 10 days prior to the start of the semester.
- The vaccination must be no more than five years old from the date you first enroll.
Deadline to Submit Documentation
| Term | Deadline |
| Spring 2025 | January 6 |
| Summer 2025 | May 9 |
| Fall 2025 | August 10 |
Contact Information
For questions or assistance, please contact:
- Email: admissions@tarleton.edu
- Phone: 254-968-9125