This area of Business Services is responsible for the access and security of several accounting related computing systems utilized by Tarleton State University Faculty/Staff and Business Services employees. These systems include TexanBuy (AggieBuy), Canopy, FAMIS, USAS, PCT (Payroll Cost Transfer), among other internal systems.

New users to the University’s accounting systems will need to obtain departmental approval by completing the User Access Request form. This form will need to have all approvals prior to submission and you will be notified once your access has been established.

If a user transfers to a new department, access will be updated only by notification via the User Access Request form. If a user terminates their employment with Tarleton State University, user access will be terminated upon notification via email to [email protected], as instructed on the Exiting Employee Checklist.

Users seeking to be authorized to approve expenditures on the University’s accounting systems will need to obtain departmental approval by completing the Delegated Signature Authority form. This form will need to have all approvals prior to submission and you will be notified once your access has been established.

Departments seeking to establish new accounts may request via the New Account Request form. Ensure that the purpose for your account is identified before the request is made. Think about the following questions – What is it for? Why is it needed? Is there an established account that could be used? What types of expenses will process through this account? What is the duration of the need for the account?

Resources

• Tarleton State University Annual Financial Report
• System Asset Management Manual  
• Canopy Monthly Reports
• SPA (State Property Accounting) Process User’s Guide

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