Tarleton State University is required to have an active and on-going records management program in compliance with federal and state laws and The Texas A&M University System Regulation 61.99.01, Retention of State Records. The manager of university compliance serves as the university’s records officer (RO) designated to manage the retention and disposition of state records at Tarleton under the direction of the university compliance officer.  See Tarleton Standard Administrative Procedure 61.99.01.T0.01, Records Management, or contact the RO for more information about university records management requirements and program guidelines. Records training opportunities are available to Tarleton employees upon request to the RO.

State records can be found in any recorded medium, in a variety of forms such as paper document, electronic files, documents or communications, microfilm, or web applications/database systems (e.g., Banner, Canvas, AggieBuy, Concur, etc.).

Information that is written, produced, collected, assembled, or maintained in connection with the transaction of Tarleton’s official business or by an officer or employee of Tarleton in the individual’s official capacity and the information pertains to official business of the body is considered state records.

Governance Documents and Resources

Training

  • TrainTraq Course 11015, Retention of State Records
  • TrainTraq Course 2112299, Email Management and Retention
  • Individual or group training available by contacting Tarleton’s designated records officer (RO) listed below

Note:

  • Locking shred bins for secure shredding services of paper documents are available by submitting a “work order” through SSC. A separate SSC work order will need to be submitted when bins are ready to be picked up for secure shredding service.
  • Secure destruction of storage media, i.e., floppy disks, CDs, DVDs, microfilm, etc., requires special handling. Contact Paulette Cavitt at 254-968-0511 or by email for more information.
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Paulette Cavitt

Manager, University Compliance / Records Officer (RO)
Location: Administration Annex 1 (North) Building, Suite 106
Email: [email protected]
Phone: 254-968-0511
Fax: 254-968-9658