Doctoral Educational Assistance Eligibility Guidelines

By encouraging the professional and personal development of A&M System employees, this doctoral program is designed to invest in and assist employees further their knowledge, skills, and job effectiveness.

Guidelines for System reimbursement of tuition and mandatory fees for eligible employees pursuing an approved doctoral programs at Tarleton. This initiative will begin with the Spring 2022 semester. Under the direction of the chancellor, the System offices will conduct a sunset review Summer 2024 for purposes of continuation, adjustment, or termination of the program. (If termination, employees in the program would be “grandfathered in” through the end of their eligibility as defined below).

Eligibility: Full-time, budgeted employees at all A&M System Universities, Agencies, and System Offices, as qualified below. This program is applicable to the pursuit of a first doctorate degree only,

Faculty

1. Must have been employed in a full-time, budgeted faculty position at an A&M System university or agency no less than 2 long semesters prior to starting the program.
2. Must be employed in a full-time, budgeted faculty position at an A&M System university or agency each semester while in the program. (Note: summer eligibility for university faculty is contingent on meeting this standard the previous semester and presumed full-time employment the following semester. Summer eligibility for agency faculty is contingent on employment during the summer months.)
3. Must be admitted to a doctoral program at an A&M System university, have at least a satisfactory performance review on file, be in good standing, and making progress toward degree completion (no minimum number of hours per semester required). The employee may be enrolled in a doctoral program at any university in the A&M System, not limited to their own employer. The doctoral program must be consistent with the faculty appointment such that completion of the degree would be recognized by SACSCOC as appropriate credentials on the reaffirmation faculty roster.
4. Funding eligibility is limited to 6 years

Administration and Staff

1. Employed for a minimum of 12 months in a full-time, budgeted professional staff position at an A&M System university, agency, or System office.
2. Must be employed in a full-time, budgeted professional staff position at an A&M System university, agency, or System office each semester while in the program. (Note: summer eligibility is contingent on employment during the summer months.)
3. Must be admitted to a doctoral program at an A&M System university, have at least a satisfactory performance review on file, be in good standing in that program, and making progress toward degree completion (no minimum number of hours per semester required). The employee may be enrolled in a doctoral program at any university in the A&M System, not limited to their own employer. Doctoral program must be consistent with the mission of the office in which the administrator or staff member is employed.
4. Funding eligibility is limited to 6 years.

Funding

All tuition and mandatory fees for courses required for completion of the degree will be reimbursed to the institution. No reimbursements will be provided for additional courses (outside the degree plan) or auxiliary activities.

1. Eligibility for this program must be approved by the employee’s Vice President.
2. Tarleton will provide a roster of eligible and enrolled employees to the Office of Academic Affairs at the A&M System, noting the employee’s name, UIN, university in which employee is enrolled, and academic program pursued.

Application deadline is 5 business days before the start date of the semester.

For Tarleton employee eligibility questions, contact [email protected]. For other operational questions, contact [email protected] .