Dropping a Course
Any course dropped on or before census is removed from the student’s current semester hours as are the tuition and fees associated with that course. Any course dropped after census is recorded as a Q drop on the student’s transcript. See below for instructions on how to drop a course during the late add/drop period.
Late Add/Drop
Students may drop an individual course online through the following class days for the specified semester in Ducktrax under “Add/Drop Classes“
- Fall/Spring 16-week session: drop online during the first week of the semester
- Summer session: drop online up through the first class day
Dropping before or during Late Add/Drop Registration
The late add/drop registration period for Fall/Spring 16 week session is during the first week of the semester. The late add/drop registration period for the 1st and 2nd 8 week sessions is the first two class days.
The late add/drop period for the Summer session is the first class day of each session
STEP 1: Log into MyGateway with your school credentials
STEP 2: Select Ducktrax Menu
STEP 3: Select Online Services and Financial Aid
Step 4: Select Registration
STEP 5: Select Add or Drop Classes
STEP 6: Select the current term you are registering for in this screen. To drop a course on your schedule you will click the drop down box. you will select the “drop/web” option.
STEP 7: To complete your drop you will need to click on the “Submit Changes” bottom at the bottom of the screen
STEP 8: Once you’ve submitted the changes the screen will refresh. You will know the course has been dropped if it’s no longer showing up under the “Current Schedule.”
- After the Course Drop form has been submitted, the student will receive a confirmation email that the request was received. The request will then be reviewed by the student’s academic advisor in addition to any other necessary departments (ex. Veteran’s Affairs, Athletics, Honors, etc.). If approved, the request will then be received and processed by the Registrar’s Office. The student will then receive another email notifying them of the status. Some courses require further review such as freshman English and Math courses. Find out if additional approval is needed.
Dropping after Late Add/Drop Registration
After the late Add/Drop period has ended, students will use the Course Drop option in Ducktrax under Registration
STEP 1: Log into your MyGateway with your school credentials.
STEP 2: Select Ducktax Menu
STEP 3: Select Online Services & Financial Aid
STEP 4: Select Registration
STEP 5: Select Course Drop
STEP 6: Fill out the Course Drop Request Form and submit!
Not all deadlines are listed above. For more information regarding the Official Census Date, visit the Drop & Withdrawal Policies section of the University Catalog or the University Calendar.
The drop procedure found below must be completed and the request submitted no later than 5 p.m. by the deadline date.
Course Drop Form
After the late add/drop period has ended, students will be able to drop a course using the “Course Drop” option in Ducktrax located under “Registration“
How to Drop a Course
Step 1 – Complete the Form in Ducktrax
After the late add/drop period has ended, students must complete the Course Drop form located in Ducktrax.
- Log into myGateway
- Select “DuckTrax
- Select “Online Services and Financial Aid”
- Select “Registration”
- Select “Course Drop”
- Fill out the form and submit!
Note: Dropping to zero credit hours for the semester is considered a withdrawal. A Course Drop form will not be accepted as an official withdrawal request. In order to withdraw, students must submit a Withdrawal Form instead.
Step 2 – Get Approval
After the Course Drop form has been submitted, the student will receive a confirmation email that the request was received. The request will then be reviewed by the student’s academic advisor in addition to any other necessary departments (ex. Veteran’s Affairs, Athletics, Honors, ect). If approved, the request will then be received and processed by the Registrar’s Office. The student will then receive another email notifying them of the status. Some courses require further review such as freshman English and Math courses. Find out if additional approval is needed.
Things to Consider Before Dropping a Course
Limits on Dropped Courses
An Undergraduate student enrolled at Tarleton State University is permitted a total of 6 dropped courses, including any transfer courses dropped at any other Texas public institution of higher education. Any course dropped before the census day does not count in this total. A student who drops a class receives a grade of Q on their record. A student who withdraws from the university receives a grade of W or WF for each class. W’s and WF’s will not be counted as dropped courses.
After a student has accumulated 6 dropped courses, he or she will not be permitted to drop any class unless unusual circumstances exist, as determined by the Associate Vice President for Enrollment Management or Vice President for Academic Affairs.
Please view the academic calendar for the official census date (last day to drop with no record) for the term in question.
6 Drop Warning Codes
Warning codes notifying students of their drop limit status in myGateway. The grade which will count toward the state drops accumulated is “Q”. Warning codes are for informational purposes only. However, once a student has reached the drop limit according to the 6 Drop Policy, the student will be required to submit the Undergraduate 6 Drop Limit Appeal Form in order to drop additional courses. Warning codes are defined as follows:
- D0- No drops remaining
- D1- 1 drop remaining (info only) – Warning!
- D2- 2 drops remaining (info only)
- D3- 3 drops remaining (info only)
- D4- 4 drops remaining (info only)
- D5- 5 drops remaining (info only)
- D6- 6 drops remaining (info only)
If a student does not have one of these holds codes, the 6 Drop Policy is not applicable.
Students may also email the Office of the Registrar or call us at 254-968-9419 to check how many drops they have accumulated.
6 Drop Policy Exceptions
Courses dropped under the following documented circumstances are considered acceptable exceptions to this regulation and will not be counted towards the limit of six drops:
- While attending an out-of-state institution
- While attending a private college or university
- Severe illness or other debilitating conditions
- Caring for a sick, injured, or otherwise needy person if the provision of that care affects the student’s ability to satisfactorily complete the course
- Courses dropped because of the death of a person who is considered to be a member of the student’s family or who is otherwise considered to have a sufficiently close relationship to the student
- Courses dropped because of the student’s active duty service as a member of the Texas National Guard or any branch of the armed forces of the United States
- Courses dropped because of the active duty services as a member of the Texas National Guard or any branch of the United States of any member of the student’s family who is considered to have a sufficiently close relationship to the student that the person’s active military service is considered to be a showing of good cause
- Courses dropped because of a change in the student’s off-campus work schedule that is beyond the control of the student
- Courses dropped for other well-documented good cause and approved by the Vice President for Academic Affairs
Appeals
A student who wishes to file an appeal for exceeding the 6 Drop Limit must fill out the Undergraduate 6 Drop Appeal Form and return it to the Office of the Registrar located in the Tarleton Center room 101 or fax the appeal to 254-968-9389. An appeal will have to be filed each time the student wishes to drop a course and has exceeded the 6 drop limit.
A student who is not satisfied with the decision of the Associate Vice President for Enrollment Management may file a written request for an administrative review by the Vice President for Academic Affairs. This administrative review will be limited to verification that the student has had the opportunity to present appropriate documentation and that the provided materials and statements were considered in making the decision.
Additional Information
Contact your Academic Advisor or email the Office of the Registrar or call us at 254-968-9419 for more information. Please review the Tarleton State University Catalog for additional information.