PT-1: Personally Identifiable Information Processing and Transparency – Policy and Procedures
Privacy Baseline: Yes
Not Required by DIR or TAMUS (Discretionary)
Review Date: 07/31/2024
Purpose –
The Personally Identifiable Information (PII) Processing and Transparency Policy and associated controls document the requirements for managing risks associated with security and privacy assurance.
Scope and Roles –
This policy applies to information resources owned or managed by Tarleton State University (Tarleton). The intended audience includes all involved in hiring and personnel management, the Tarleton Chief Information Officer (CIO), Chief Information Security Officer (CISO), and information resource owners and custodians.
Compliance –
PII Processing and Transparency controls are implemented to ensure compliance with the Texas Department of Information Resources (DIR) Security Control Standards Catalog as required by Title 1 Texas Administrative Code §202.76 and Texas A&M University System (TAMUS) Regulation 29.01.03, Information Security.
Implementation –
- The Tarleton CISO, in coordination with information resource owners and custodians, shall develop, document, and disseminate a set of controls that addresses the PII Processing and Transparency for information resources. These controls should:
- Address purpose, scope, roles, responsibilities, management commitment, coordination among organizational entities, and compliance; and
- Be consistent with applicable laws, executive orders, directives, regulations, policies, standards, and guidelines.
- Information resource owners and custodians are responsible for any procedures to facilitate the implementation of the PII Processing and Transparency controls in order to ensure proper security protocols regarding privacy of PII;
- The Tarleton CISO, or their designee, shall review and update the PII Processing and Transparency controls as necessary.
- Tarleton is subject to Open Records Requests per Texas Government Code Chapter 552.